3 Ways Remote Scanning Will Transform Your Office

Server-based computing is improving how efficiently and effectively we work. This is especially true when it comes to complex network environments, remote desktop operations and telecommuting operations. Terminal services technology is evolving in kind, enabling mission critical business processes like remote scanning to enhance operational workflow and productivity, and that can boost the bottom line. Here are 3 key ways remote scanning can directly benefit the document management mix:

1. Information Sharing: When it comes to facilitating communication and sharing hard copy documents among staff in disparate locations, a network scanning solution can prove essential—especially where time-sensitive projects are concerned. Nothing impedes processes quicker than key information not getting to the right person at the right time. It can result in costly downtime, disrupted workflows and even blame games that undermine company culture. Remote scanning of documents, either individually or in batches through terminal services, ensures that information can be easily digitized and automatically disseminated anywhere in your network with just a few clicks.

As a project expands and the team grows, logistical issues can adversely impact output. However, document sharing and management need not be a concern with a terminal services-based scanning solution like ScanLink Pro on board. Such technology can connect an unlimited number of users, and scanners, to one central server and route, send, or store the electronic documents appropriately. And, since premier batch scanning systems allow users to scan an unlimited number of documents without incurring extra transaction-based license fees, all documents can be duly digitized as project schedules demand.

2. Working vs. Training: Digital document management should not be a complicated process that requires extensive training on hardware use, software operation and information dissemination protocols. Server-based remote scanning de-clutters the process, ensuring the workflow continues to, well – flow. Users simply scan through thin client stations, directly to server. It’s simple, efficient and far more secure.

Terminal services technology vastly minimizes confusion for the user and reduces time spent on complex retrieval processes. What’s more, it can be endlessly and seamlessly deployed over a vast remote network where the minimal learning curve and extreme ease of use comes to bear. Work more, train less. It’s that simple.

3. Efficiency: Since remote scanning through a terminal services application provides intuitive access to all functional controls, including settings like document size, color, and resolution, scans can be quickly and easily customized as needed to assure optimum output every time. Save these custom settings to speed the process even further. And, since scanning can be conducted at each individual’s own desktop or thin client station, more documents can be digitized in less time and with far less hassle. No waiting for your turn with the equipment. No hardware glitches. No lost files.

In Summary:

Remote scanning is a great way to bolster your office workflow in these key ways:

  • Share digitized information quickly and easily even with a widely disbursed network of remote employees or business associates.
  • Simple to learn and easy to use, these scanners will keep staff working on key operational and revenue objectives versus learning how to run equipment and manage the output.
  • Terminal services make scanning, sending, and storing documents far easier than ever before.
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