nform paperless forms

10 Businesses that can benefit from e-signatures and nForm

What’s the biggest improvement you want your business to achieve this year? Reduced costs? Increased efficiency? Improved client experience? Making one simple change can help you realize each of those goals, and more.

Ambir nForm transforms the way you collect and capture information, using your existing forms or digital applications and eliminating the need to re-format, scan or print. Send them directly and securely to your network or the cloud, saving time and reducing costs. nForm also doubles as a digital signature pad, allowing you and your clients to sign, initial, and make notes on any form or document.

What type of business is nForm best for? Your business!

1. Medical and Paramedical Practices

Use nForm for patient registration forms, requisitions, electronic health records and more and your patients and staff will thank you.

2. Human Resources

Managing employee information is a breeze with electronic forms for job applications, personnel files, benefits registration forms, HR policies, performance evaluations and more.

3. Pharmacies

With nForm recording signatures for deliveries, tracking controlled substances, registering new customers, managing orders and more couldn’t be easier!

4. Landscaping / Home Improvement Companies

Create detailed quotes, sign work orders, track employee hours, capture client signatures for change orders and special requests, record deliveries and more from any job site.

5. Hospitals

Reduce duplication, avoid errors, improve workflows, and make patient charts available in real time across multiple departments with a paperless health records management system.

6. Financial Services

Offer truly personalized service and meet your clients anywhere, anytime that’s convenient for them. With nForm you can fill out account applications, capture credit check information, authorize the purchase or sale of stocks, and record client signatures or initials on important documents without having to print a single piece of paper.

7. Messenger / Courier

Your small courier business relies on speed, reliability and accuracy. nForm allows your messengers to capture digital signatures upon delivery which can be immediately saved to your network. Confirming delivery and tracking packages is a breeze!

8. Legal Services

Mountains of paperwork is par for the course in the legal services business, but it doesn’t has to be. Lawyers and support staff can easily track billable hours and expenses online when your tracking forms are digitized with nForm. Letters, contracts, agreements and other important documents can be reviewed, initialed and signed electronically by all parties.

9. Real estate

New home builders, home inspectors, and real estate agents will all appreciate the simplicity of nForm. Recording upgrades, deficiencies, inclusions, exclusions and more is easy with the convenience of a tablet and the ability to immediately send electronic copies to all interested parties.

10. Florists

Get every customer’s order right, every time with nForm. Electronic order forms will help ensure that no detail gets missed or mis-read, from colour and flower specifications to special requests, delivery instructions and the wording on the card. Capture digital signatures on the spot to confirm delivery.

Check out nForm Here

3 Digital Health Trends Coming Soon To A Doctor’s Office Near You

digital-health-trends-doctors-office

Digital healthcare is revolutionizing how we seek and receive medical treatment in ways we couldn’t have imagined just a generation ago. From new diagnostic and surgical techniques to the way patient information is stored and shared, digital health technologies are transforming every aspect of the healthcare field.

While some of the most cutting-edge technologies currently being explored may not reach patients for many years, a number of digital health advances are being implemented by hospitals and medical practices right now. We look at three trends coming soon to a doctor’s office near you.

Health tracker data

We love our FitBits, Garmins, other wearables and health tracker apps on our phones. They help us keep track of physical activity, report on the quality of our sleep, can analyze our diets and some programs even claim to monitor baseline health indicators such as resting heart rate, body fat percentage, and oxygen saturation.

The data captured by these gadgets and apps can be very valuable to healthcare professionals who traditionally rely on patients to self-report on issues such as activity and diet. Unfortunately, self-reporting is seldom accurate.

Having access to accurate, real-time data can help medical professionals offer better, more personalized care, and monitor long-term results to identify significant changes of areas of concern. In the not-too-distant future, except these apps to automatically send data straight to your personal digital health file at your doctor’s office.

Electronic Health Records & Digital Patient Registration

All that data we gather from our trackers needs somewhere to go. Increasingly hospitals, medical practices and provincial health authorities are implementing Electronic Health Records (EHRs). In an ideal system, your complete medical records, test results, diagnostic images, prescription history and more would be accessible to any doctor and hospital in the province (or even the country), helping reduce errors and allowing for more efficient and effective provision of service and treatment.

Many medical practices are taking electronic records keeping a step further by eliminating paperwork and digitizing forms. Any paper form can be handled electronically using a simple all-in-one system such as Ambir Technology’s nForm.

From patient registration information to test requisitions, the forms can be completed on the tablet device which also doubles as an e-signature pad, and delivered or stored electronically. No more lost paperwork, no need for patients to manually fill in the same information on multiple forms.

Virtual appointments

Imagine waiting for your appointment in the comfort and privacy of your own home instead of in an office surrounded by sick people, or being able to consult with a specialist hundreds of miles away, without any travel required.

With medical records, test results and diagnostic images now accessible remotely from anywhere, the need to meet with a doctor face to face is diminishing too.

Virtual appointments via live video chat can provide those in remote locations access to much needed medical services and can reduce the backlog and wait times for care, particularly in areas with doctor shortages.

 

 

 

Use of EHRs in Healthcare Still Small, but Benefits are Big

Despite the benefits of electronic healthcare records (EHRs), many facilities aren’t incorporating them into their establishment’s procedures. This is leading to medical facilities being much less efficient than they could be. The popularity of electronic healthcare records isn’t as popular as one may expect. Less than one-quarter of medical establishments utilize this technology. It assumed that the cost of converting records to electronic deters, and sometimes prevents, facilities from converting. However, once switched to electronic record keeping, it saves facilities money and has numerous other benefits.

1. Reduced Amount of Medical Errors 

EHRs reduce the number of medical errors. They have the ability to store a high quantity of information and are easy to read. They force the person to switch to the another page of information with each patient, which prevents some errors. The overabundance of writing with traditional records leads to people getting sloppy with their handwriting. People end up just getting guessing what orders say, which leads to medical errors. Sometimes, people just don’t write neatly, and the same problem occurs. Spelling errors, abbreviations and difficult-to-read writing be confusing and cause errors with medications and dosages. This leads to medical errors. Having to call the doctor or track down another staff member is time-consuming. All of these scenarios are prevented with electronic record keeping.

2. Saves Money  

The paper and several other aspects of the administrative duties cost a significant amount of money for people to sign documents in a traditional manner. And it’s forever costing the facility since supplies must be reordered on a regular basis, usually monthly for many facilities and products. It’s much cheaper to use EHRs regularly.

3. Less Time Consuming  

It’s much less time consuming to type and scan, then it is to write. Plus, not having to track down people to figure out information saves time, so employees have more time with patients and other responsibilities. Employees have the ability to be much more efficient.

4. Less Storage Issues  

All the paper files start to accumulate. Because issues may occur far in the future, facilities must keep records for many, many years. All of the files and documents take up space. The facility might not have the space to store it all and, therefore, requires a storage facility or an entirely separate building. This leads to a person needing to travel to the storage area to get the necessary files. Oftentimes, they hire a company to retrieve the files. This is an extra expense that’s costly, especially if the records need to be retrieved on a rush delivery. If the records remain on-site, it takes away space that can be used for a different purpose.

EHRs store a large quantity of information about the patient for diagnosing and providing treatment. It makes it easy to access and input information, even during admissions and discharges. The process saves money and prevents medical errors. They can be accessed from various locations, even at the same time. Turning to EHRs has many perks for a facility and not just for having less of an environmental impact.

5. Integrate with nForm and Go Paperless

Simply put, Ambir’s nForm converts any paper form into an electronic form.

It uses forms or documents generated by your application, or existing forms in PDF, Microsoft Word, JPG, TIF, BMP, PNG formats. There is no need to convert, modify or redesign these forms. Forms are sent to nForm 410x, Android or iOS tablets using a virtual print driver. Any application that can print a form or document, can easily send the form or document to nForm. Forms can also be sent to tablets directly from the 410x user interface.

Completed forms are input to the patient registration system, EHR or document management system using a TWAIN interface just like a document scanner, eliminating the need for complicated integrations. Completed forms can also be automatically saved as: PDF, JPG, TIF or BMP by nForm. If the document management or EHR system supports printing and TWAIN scanners or automatic import from a watched folder, it supports nForm.

Check out Ambir nForm here

Why Your Biz Can Benefit Big Time by Using Electronic Signatures

Life is quickly becoming technology centric. Ten years ago, nobody would have imagined being able to change their temperature settings in their home from an app, but today, it and so many other advances make life more convenient.

For instance, businesses now are able to use e-signature solutions to sign vital documents.

1. Alleviate the Need to Fax

E-signatures alleviate a business from needing to have a fax machine running. For those without a fax, having to sign a document is quite a pain. E-signatures don’t require a person to have a fax machine, pay to use an online fax service or need to go to a Kinko’s to use theirs. With an e-signature, the individual may deliver the signed document with a simple click of the word “Send.” It reduces the need for the person to have to scan an already signed document and then send it.

2. Quicker

The act of signing material electronically is much quicker. A person uses their mouse, stylus or finger to create a signature. Both parties can have the document within minutes. Faxing takes much more time, and the mail can take up to a week to send to another state in the U.S. This isn’t taking into consideration trying to find the time to fax or send the document by mail is inconvenient. Not to mention, if there are issues with the fax machine, it takes even longer. And if the person has the meet the client in person, the wait is even longer, especially when trying to correlate schedules.

3. Saves Money  

Stamps cost money, and it costs money to drive to a location where a fax machine is. Not to mention, someone has to pay for the cost of all the paper faxing wastes. The stamps cost money as well and can add up if a business sends a great deal of mail.

4. Don’t Have to Drive 

A person does not have to drive anywhere to meet another individual to sign a document. It’s inconvenient to have to drive somewhere to fax. And the post office can oftentimes have a long line that a person will need to wait in just to purchase stamps. E-signing rids a person of having to leave the office, or even his or her own home, to sign a document.

5. More Accurate 

The entire process is more accurate. When an electronic signature service requires certain fields, a document is completely finished each time; therefore, resigning isn’t an issue. Additionally, there’s more room for security features.

6. Less Room for Problems

Problems happen with fax machines. Cars break down when a person must commute from one place to another. Troubleshooting doesn’t always fix the problem, and the person may then need to have the machine repaired.

7. No Need for Tracking

A person doesn’t need to waste time monitoring the status of a fax or letter. Sending an e-signature happens in real-time.

8. Convenient

An individual can work whenever without the need to make time for the transaction.

Check out Ambir’s e-signature solutions here.

How to Make Patient Registration Paperless with Electronic Forms

electronic consent forms

An average patient visit will generate 13 pieces of paper (source: Institute of Medicine).

As well, of the organizations that have Electronic Health Records or are implementing them, nearly 80% still use paper records in their processing workflows (Source: InformationWeek).

In other words, there’s still a lot of paper waste in the healthcare industry.

And not only paper waste, but time spent filing, scanning, entering data into a computer, shredding – not to mention the security and privacy risks of misplaced paper forms.

But electronic patient registration and electronic consent forms are changing the way healthcare providers collect and store patient information.

Today, paperless systems are in place with the large hospital groups, medical clinics and lifestyle centers, each acknowledging the benefits expediting documented information in several health care aspects related to the patients’ quality of care and physician’s satisfaction with going paperless.

As health information technology becomes a central part of health care management and its policy’s, electronic patient registration and electronic consent forms are serving hospitals, physician groups and care giving organizations.

The purpose of the paperless system is to manage patient records, maintain demographic data and laboratory test information, prescriptions details on warnings, and interactions within a shared document management system.

The biggest concern has been the retention of privacy, especially with multiple levels of security when using tablets and mobile devices. As these devices become more common with the use of technology advancements, patients have adapted to a paperless world.

Technology has also developed the ability to integrate systems, converting any type of healthcare form capable of being sent to a printer to a paperless configuration without loss of data or information contained on the form.

Our nForm solution is designed specifically for this function eliminating hard paper filing, editing and the loss of information or documents as a result of human intervention.

With nForm, the electronic patient registration and electronic consent forms are completed by the patients using a tablet and electronic pen rather than the physical document form.

The electronic form is uploaded directly into the electronic medical record (EMR) or customer relationship management system (CRM). Once the uploading is complete the system automatically secures the information with the signature and clears all data from the device for a seamless integration.

As the patient updates the records on each visit the electronic forms are uploaded for review of previous and current information, request prescription, scheduled appointments, and referrals. Physicians and staff can share information within minutes, streamlining the office processes so workers can concentrate on patient and physician’s necessities.

As well, nForm ensures the accurate data transfer to existing medical and patient records which improves communication between multiple providers. Paperless features reduce errors for medical orders delivered directly from the system, enhancing aspects of long term and preventive care, especially for patient records noting allergic reactions or drug interactions.

The physician’s office forms are uploaded by using either the scanning application or a PDF format for entry. The physician’s and office forms become available immediately, ensuring updates, revisions or additional electronic forms are captured and filed for use as needed.

Electronic patient registration and electronic consent forms help streamline workflows and reduce paper waste for healthcare providers, while also enabling a more private and secure patient experience.

To request more information about nForm click here