Go Paperless in 2017

paperless office 2017

New Year’s resolutions are always a hot topic at the beginning of the year. Magazines and websites are full of helpful tips for eating better, losing weight, getting in shape and living well. But what about your work life?

If you’ve resolved to work more efficiently, save money and reduce your business’ impact on the environment you’re in luck. All of these goals can be achieved with one simple and effective change that will revolutionize how you work: going paperless. We’ll help you keep that resolution with three simple steps:

Step 1: Sort and Purge

This is the hardest step of all – sorting through years of files, notes and paper scraps trying to decide what’s worth keeping and what can be shredded or recycled immediately. While this may seem like an overwhelming task it is an essential one and will set you up for future success.

Divide all your existing paperwork into two piles: shred and scan. Be ruthless about what is truly necessary to keep on hand and what can go straight to the recycle bin.

Step 2: Scan and Save

The next step is taking all those paper files you’ve deemed essential and scanning them to be stored electronically. This creates a secure digital archive which you can access whenever and wherever needed, without taking up valuable storage space in your home or office.

While any scanner can do the job, choosing the right scanner makes the task much easier and more efficient. A stand-alone scanner like the nScan 915i is ideal for both home office and business use. With no computer, drivers, or cables required, it allows multiple users to scan documents and send to the destination of their choice: email; computer, network; or cloud.

Step 3: Set up Systems for Future Success

Now that you’ve dealt with the backlog of files and created a secure digital archive on your network or in the cloud, it’s time to evaluate your current business practices. Setting up a paperless system going forward is simple, and will pay off in terms of time, money and resources saved.

For most business, the bulk of paper files comes from printed forms, Applications, purchase orders, employee information, patient records – any paper forms and documents can be easily converted to a paperless system with the right tools.

Invest in e-signature solutions and a system such as nForm to access all your printed forms on a tablet. There is no need to convert, modify or redesign any of your existing documents or change your current workflow process. nForm can save and send completed forms directly to your network using the same interface as a document scanner – no printers or hard copies required! nForm offers the additional benefit of serving as an electronic signature pad.Signatures, initials and handwritten notes can be added directly to the digital form with no extra equipment needed.

With these three simple steps you’ll be well on your way to keeping your New Year’s resolution, without even breaking a sweat!

Maximize Efficiency On the Go: Top 5 Mobile Office Must-Haves

Whether you work from home or in a mobile office that needs to travel everywhere you do, efficiency is the key to success. Limited space, time and resources can all be optimized for maximum results, thanks to a few handy programs, cool gadgets and well-chosen pieces of equipment. What are the must-have tools for the professional on the go? We’ve listed our top 5 favourites here:

1.  Cloud-based storage

You need access to all your files from any device, any location. Gone are the days of messing with thumb drives and emailing files to yourself, thanks to the magic of the cloud. Whether you choose iCloud, Google Drive, Microsoft One Drive or one of the many other storage services available, you have the comfort of knowing your all your files are safely backed up and not tied to a single device. No more fearing the blue screen of death! The peace of mind that security brings, plus the convenience of accessing files from any device with internet access, is priceless.

2.  Portable power

Is there anything worse than watching your battery life fade before your eyes? Stay connected on the go with portable power solutions such as the Ventev Powercell 10000+, a 2-in-1 portable battery and wall charger which can charge three devices at once. For wireless convenience, consider a portable power mat like Mophie’s wireless charging base, or the Duracell Powermat lineup.

3.  Wireless scanners

Paper files are so yesterday. Plus, who has the space to store them all? Reduce paper costs, save time, simplify storage and ensure document security by going paperless. You’ll never lose an important document again and can access and share any file from anywhere by simply scanning and storing. The small size and wireless convenience of Ambir’s MobileScan Pro 500i make it easy to take anywhere. Its available Andoid and iOS apps, and instant scanning to Evernote and Google Drive functions make it a snap to use.

4.  Pocket-sized projectors

Want to wow your clients with the perfect presentation anywhere, anytime? All you need to shine is your phone or tablet and a great pocket-sized portable projector. The FAVI Pico+™ Smart Projector features Android OS and lets you wirelessly showcase your favourite videos, share photos and presentations, or even stream apps like Netflix. The LG PH5550 is one of the brightest micro projectors on the market, comes with a built-in battery and allows you to connect via Bluetooth to external speakers for premium sound.

5.  E-signature solutions

We may never eliminate the need for forms, applications and signed contracts, but we can easily overcome the issues of storage and security they bring, thanks to e-signature solutions. Ambir’s nForm, for example, maintains all the workflow of your standard paper forms without any of the hassle. Plug & play simplicity, Citrix compatibility, and integration turns any iOs or Andriod tablet into a digital signature pad, or use with Ambir’s own custom nForm 410x tool to make going digital a breeze.

Top 10 Blogs to Follow for Accounting & Financial Tips for Your Small Biz

10 accounting blogs to follow for small business

Getting the best financial tips for your small business is very important. You don’t want to make a mistake with money and most business owners are not accounting experts. With the following ten financial and accounting blogs for small businesses, you will have all the tips you need this year.

The Small Business Blog 

You’ll find much more than just financial advice at The Small Business Blog. This blog provides all kinds of tips and they have a section specifically for CPAs and accountants full of great financial tips.

School of Bookkeeping Blog 

Also known as “Too Legit to Audit” the School of Bookkeeping blog is a great choice for money tips. Not only will you find accounting tips, but you will also find tips for saving money, such as their recent blog titled, 10 Time Saving Tips for Productivity.

Don’t Mess with Taxes 

If you need tax advise the “Don’t Mess with Taxes” blog is the place to go. It’s run by an Austin-based journalist named Kay Bell. She has covered taxes for over 15 years and published the book, “The Truth About Paying Fewer Taxes”. Her blog has won many awards and will help keep you up-to-date on new tax laws, regulations and policies.

Accounting Today 

As one of the leaders when it comes to tax and bookkeeping news, Accounting Today is a blog all small business owners should follow. You will find in-depth guides for accounting, along with many resources for the financial side of your business.

Number Crunch

The OSYB blog called Number Crunch provides advice from Ed Becker, a licensed CPA. The posts target small businesses and provide tips for balancing your budget, creating a marketing plan and much with with titles, such as Small Business End of Year Tax Tips.

Accounting Onion

Tom Selling is the owner of Accounting Onion and shares his knowledge about accounting for small businesses. Tom is a former professor and has worked in the accounting field for many years.

Reuters Finance 

Reuters Finance covers all types of financial topics. They have a small business section perfect for business owners.

Insightful Accountant 

Formerly Intuitive Accountant, Insightful Accountant is a blog specifically for small businesses. They share news about Intuit, along with plenty of financial advice.

Less Accounting

A very down to earth blog with a simple design, Less Accounting provides information on all types of business topics. They have a section on bookkeeping & accounting perfect for small businesses.

Rita Keller Blog 

This award-winning blog is a great choice for those looking to follow the advice of a skilled CPA.

There are several great blogs you can follow for accounting and financial advice for small businesses. Use these top ten to find your new favorites.

10 Office Hacks You’ve Never Thought Of, But Will Love

Your office is a place you spend a great deal of time, whether you enjoy it or not. You can make the time you spend there more enjoyable by customizing your office the way you want it. You’ll feel more comfortable and be able to work better when you have an organized space. Here are some creative tips on how to get your office the way you want it:

1. Binder Clips

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Binder clips are great for holding all your important papers together in order to keep your documents organized. However, they have more uses than just to hold papers together. Attach these clips to one side of your desk to hold the ends of your power cords for your phone, computer and other devices. The ends should go through the metal part. You won’t have to worry about searching for the end of the cord because they’ll all be right there. In addition, none of them will tangle, which you know is a common problem in the office that’s quite frustrating.

2. Cell Phone Holder

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You don’t need to spend a fortune on a place to situate your cell phone while you work. Instead, use an old cassette case and flip it so that the part that holds the cassette is sloping upwards. Your cell phone will fit perfectly in this slot. If you don’t have an old cassette case, many used CD places sell them for very cheap. It’s a win win situation since you can purchase a tape that reminds you of your youth while creating a unique space for your mobile device.

3. Color Code Your Cords

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If you’re struggling to remember what cord goes to what, use nail polish, colored duct tape, or even bread clips to help keep track.

4. Hair Straightener

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A hair straightener doesn’t just have to be for hair. You can use it to get wrinkles out of your clothes. Purchase a cheap one and store it in your office drawer, so you always look presentable.

5. Q-Tip or Tape

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Use clear tape or a Q-tip to clean in between the keys on your keyboard

6. Use Dry Erase Paint

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Use dry erase paint to create a space on your wall to jot down notes.

7. Clear Shoe Rank

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Hang a clear shoe rack on your closet door. It’s an excellent storage space for office supplies. And since it’s clear, you’ll be able to see through it to find anything you want with ease.

8. Never Forget Your Keycard

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Put that keycard inside your smartphone case so you won’t ever forget it again.   Pretty “smart”, huh?

9. Make Cubbies

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Make a small group of cubbies by stacking mason jars in a pyramid and hot gluing them together. They make an excellent space to hold pens, pencils and other office supplies. Not to mention, this looks very unique.

10. An Old Shutter

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Paint an old shutter and hang it on the wall in your office to create a space to hold letters.